This may apply to other publications as well.
Place the cover letter in the body of your e-mail
Please consider the five unpublished poems attached in"lastname_firstname.docx."
[Bywords.ca preference is one file per submission; other publications have other preferences.]
My biography is as follows:
[Version 1 for those with publishing credits]
FirstName LastName has had poetry published in X Journal of Poetry, Y Journal of Poetry. She won the XYZ Award in 2015.
[Version 2 for those with no publishing credits]
FirstName LastName is influenced by the poetry of X, Y, Z. She is a member of the ABC Poets Association and has an Honours Bachelor of Whatzit in Whathaveyou.
Please note that I am a former resident of Ottawa. [if you don't have a current Ottawa mailing address.]
Thank you for considering my work. If you have any questions, please feel free to contact me.